11. Agenda for Llanbadoc Community Council meeting on Wednesday 1st November 2017 6pm County Hall
posted on Mon Oct 08 2012, 01:12PM
by JohanKlos
[ Edited Thu Jan 11 2018, 09:39AM ]

Agenda published 26/10/2017 
Meeting of Llanbadoc Community Council to be held at County Hall, Usk on Wednesday 1st November 2017 6.00pm
Dear Councillor 
You are hereby summoned to attend the Ordinary Meeting of Llanbadoc Community Council to be held at County Hall, Usk on Wednesday 1st November 2017 at 6.00pm, for the purpose of transacting the following business. 
Yours faithfully, Olivia Beaumont CLERK 
Members are reminded that they attend this meeting under the provisions of the Community Council’s Code of Conduct. 
Members of the public are invited to address the Community Council for 15 minutes where stated in the agenda.  
1. Apologies for absence: Cllr. Peter Sutherland
2. Declarations of interest from members:  Planning Matters - Cllr. Peter Clarke has previously declared a prejudicial interest in this item under the member’s code of conduct, due to his position on the Planning Committee of Monmouthshire County Council. 
3. Police Report: 
a. Local police report for September and October 2017 – awaiting at time of agenda publication
4. Meeting adjourned and members of the public invited to speak: (time for this session is at the discretion of the chair)
5. Adoption of Minutes: Chair to move to approve minutes of meeting held on Wednesday 4th October 2017
6. Matters Arising from the Minutes / Current Business:
a. Relocation of Picnic Benches at Usk Island  
b. Glascoed Commons grass cutting & Key holders
c. Speeding through Llanbadoc and Monkswood, MCC Speeding Committee - PC
d. Give Dog Fouling the Red Card – Dog waste bin and bags - HJ
e. Felled tree at Usk Island update
f. Ownership of Llanbadoc Island and Glascoed Common Play areas – Asset register and Insurance update 
g. Triangle of Land in Woodside – Usk in Bloom
h. Attendance at OVW Meeting, 5th October 2017 – Report by MR 
i. Ploughing over Usk Valley walk – Correspondence from Ruth Rourke, MCC
j. OVW Module 5 ‘The Council Meeting’ attended by JC on 19th October – Summons to meetings, Sub-group reports and Declarations of Interest
k. MCC Training on the Code of Conduct attended by JL, PS and JS on 19th October
7. Matters arising from recent correspondence / New Business
a. Council IT Security and Data back-up
b. Consultation: Guidance for Principal Councils on the review of Communities (email received from OVW on 03/10/2017) 
c. Boundary Commission for Wales: Revised Proposals Report 2018 Review (email received from OVW on 17/10/2017)
9. Planning
a. MCC Planning Committee Meeting – Awaiting Agenda for Planning Committee, Tuesday, 7th November 2017, 2.00 pm 
b. Report from the LCC Planning sub group
c. Planning Applications 
i. DC/2017/000027 – MR to provide update from residents on ‘RAW WATER PUMPING STATION (RWPS’), PRIORESS MILL LANE, USK
d. MCC Enforcement Cases (confidential)
9. Finance 
a. Copy of accounts circulated by email in advance of meeting and all agreed payments from the last meeting made 
b. Responsible Finance Officer Report, including review of the accounts and spending against budget 
c. Passbook balance £17,607.44 to be confirmed and signed by the chair
d. Payments 
i. Individual Councillor remuneration requests 
ii. £25.00 Chair’s allowance September 2017
iii. £41.72 Clerk’s expenses invoice September 2017 (including stamps)
iv. £50.00 John Turner Internal Audit fee
v. £40.00 One Voice Wales – Information management course attended by the clerk (no bursary available)
vi. £40.00 One Voice Wales – The Council Meeting attended by JC – pending Invoice 
vii. £1510.65 MCC Invoice – 3 month’s salaries (July-Sept 2017) and admin fee
viii. Merlin Waste – August, September & October collections pending invoice 
ix. £200 Hire of Digger – JW (approved at meeting held on 7/6/2017)
x. £ Pin board to repair BAE Noticeboard - SW (approved at meeting held on 6/9/2017)
xi. £15.00 Isobel Brown – Hosting fee monthly – pending invoice Sept 2017
xii. £150 Isobel Brown – Draft Outline – pending invoice Nov 2017
xiii. £200 Isobel Brown – Completion – pending invoice Jan 2018
10. Reports
a. (Sub-Group) Procedural and Financial 
(Cllr. Hilary Jones, Cllr. Peter Clarke, Cllr. Jo Storey, Cllr. James Lawrence, Cllr. Jenny Carpenter) 
i. Review of LCC accounting system – Info from OVW and pending meeting with JM, RFO for UTC.
ii. Adoption of Council Risk Assessment to be carried out annually 
iii. Adoption of Internal Audit Procedure   
iv. Google Group – Notification to residents not going ahead
b. (Sub-Group) Environment (Cllr. John Wright, Cllr. Steve Waring, Cllr. Hilary Jones, Cllr. James Lawrence) 
i. BAE noticeboard.  Measure and purchase new pin board to replace the existing - SW 
ii. Llanbadoc Island picnic table Insurance claim – Update from the Clerk
iii. Glascoed Crossroads – Update from the clerk
iv. Llanbadoc Island potholes and scalping’s
v. Progress on new Walks leaflet
vi. Volunteer Risk Assessments – To be completed and sent to clerk for filling
vii. Future Pathcare Projects, Priority list – SW 
viii. Jenny’s Bushes work specification Autumn 2017 – Morris’s of Usk contacted for quote   
c. (Sub-Group) Website (Cllr. John Wright, Cllr. Steve Waring, Cllr. Jenny Carpenter, Mark Reardon and Cllr. James Lawrence) 
Notes circulated from meeting held on 17th October 2017
i.      Financial report document to be published on new website when live
ii.     Full Council photo 
iii.    Declaration of Members Interests to be published on new website when live 
ii. LCC Standing Orders and Financial Control documents to be published on new website when live
iii. Updating Johan Klos
iv. All Council policies to be published on new website when live 
   11.  Matters to be considered for the next agenda (at the discretion of the chairman)
12.  Date of next meetings – Wednesday 6th December 2017 & Wednesday 3rd January 2018
Olivia Beaumont, Clerk (Proper Officer) / RFO, Llanbadoc Community Council
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