Minutes 2016-05-04 Llanbadoc Community Council
posted on Thu Jun 16 2016, 11:39AM
by Olivia Beaumont
[ Edited Thu Jun 16 2016, 08:07PM ]

                                                           LLANBADOC COMMUNITY COUNCIL  
  Clerk: Olivia Beaumont, The Glade, Trostrey, Usk NP15 1JH. Tel. 01291 673515 email. clerk@llanbadoc.org 
Minutes of meeting held on Wednesday 4th May 2016     

Present: Cllr. Mike Faraday, Cllr. Steve Waring, Cllr. Hilary Jones, Cllr. John Wright, Cllr. Peter Clarke, Cllr. Mark Reardon, Cllr. Jo Storey and Cllr. James Lawrence   

Members of the public: County Councillor Val Smith   

1.      Apologies for absence Cllr. Laura Jones   

2.      Declarations of interest Planning Matters - Cllr. Peter Clarke has previously declared a personal and prejudicial interest in this item under the member’s code of conduct, due to his position on the Planning Board of Monmouthshire County Council.   

3.      Police Report 
·         March and April Crime reports – both pending   

4.      Report from County Councillor Val Smith 
·         St David’s cycle ride, no problems 
·         Samaritan’s Coffee Morning – May 20th 10.30am 
·         May 14th Leukaemia Rally through Glascoed 
·         Usk Island Car Park and Green areas – Clerk confirmed had spoken to MCC who confirmed ownership and responsibility 
·         Sweeping and Cleansing of Woodside – Clerk confirmed that spoken to MCC who confirmed would continue to provide public refuse collection for the public bins in the area. 
·         Meeting with Paul Matthews TBC – competency of Town and Community Councils 
·         Proposal for Paul Matthews to attend Rural Forum 
·         Proposal for a MCC Liaison officer for Town and Community Councils 
·         Useful Llanbadoc CC public meeting re the Usk Bridge Order 
·         Met with CADW re Usk River Bridge, no opposition to proposal of pedestrian Bridge – Ongoing ·         Ongoing issues with Usk Primary School parking and Mains Drainage 
·         Cwm Soar Farm planning issue passed. 
·         MCC Monitoring Officer appointment – Robert Tranter   

5.      Meeting adjourned and members of the public invited to speak   

6.      Adoption of minutes – Minutes of monthly meeting held on Wednesday 6th April 2016.  The chair Cllr. Hilary Jones asked the council if it was their wish that she sign the minutes.  This was proposed by PC and seconded by JS – All present were in agreement that they were a true and accurate recording of the meeting and the minutes were duly signed. ACTION: Clerk to publish on website Done   

7.      Clerks Report 
·         Play for Wales Issue 46, Spring 2016 
·         Gwent Wildlife Trust Magazine – April 2016 
·         Objection to proposed Usk Bridge Closures to HGV’s received from James and Powell, Agricultural Engineers, dated 25th April 2016 – Clerk spoke to Richard James and had delivered objection to County Hall.   

8.      Councillors Reports   

(Sub-Group) Procedural and Financial 
(Cllr. Hilary Jones, Cllr. Peter Clarke, Cllr. Jo Storey, Cllr. James Lawrence)   
·         Councillor pack provided to SW (all councillors have a policy and procedure pack) 
·         The Good Councillors Guide – electronic version emailed on 04/04/16 and again on 13/04/16   ACTION: Clerk to arrange a policy and procedure meeting for full council members to attend Done Meeting to be confirmed for Wed 18th May.   

(Sub-Group) Environment 
(Cllr. John Wright, Cllr. Mark Reardon, Cllr. Steve Waring, Cllr. Hilary Jones)   
·         Request for 35 bags concrete (at £5 each plus vat) to fill in the worst of the potholes at Llanbadoc Island Car park £175.00 plus VAT. All in favour ACTION: Clerk Agenda finance for next meeting Done ·         Met on 15th April – notes circulated Done   

(Sub-Group) Website 
(Cllr. John Wright, Cllr. Steve Waring, Cllr. Mike Faraday, Cllr. Laura Jones, Cllr. Hilary Jones)   
Issues with accessing reservoir trail leaflet on IPAD – Clerk has contacted Johan Klos to resolve the issues Refreshing website – meeting tbc   

(Sub-Group) Newsletter 
(Cllr. Steve Waring, Cllr. John Wright, Cllr. Hilary Jones and Cllr. Jo Storey)   
Draft prepared – Friday 13th next meeting Mention in newsletter to register interest in Superfast broadband   

Usk Chamber of Commerce – Monday 18th April 6pm-7pm. The Three Salmons Hotel, Usk.   

OVW – Next meeting Thursday 7th April, 7pm Sessions House, Usk – Cllr. Hilary Jones and Cllr. Jo Storey were unable to attend                                                                                                                      

Give Dog Fouling the Red Card – Next meeting - 2.30pm 19th April 16 Conference room County Hall – Cllr. Mike Faraday was unable to attend   

Planning Aid Wales - 18th April 2016, 3pm to 6pm at the Chapter Arts Centre, Cardiff.  Develop thinking and share knowledge.  It will cover Place Plans, pre-application consultation by developers and innovation in local community engagement by Local Planning Authorities.  Cllr. Peter Clarke attended. Report - Interesting afternoon, attended from a wide geographical region of Wales.  Good speaker and Inspiring.  Would recommended attendance.   
Require Representation at future meetings of: Rural Forum – Cllr. Peter Clarke Prison Liaison – Cllr. Hilary Jones Give Dog Fouling the Red Card – Cllr. Jo Storey   

9.      Matters Arising 
a.      Alternative to grounds maintenance contract with MCC – Cllr. John Wright to ask locals   
b.      The Beaufort – Awaiting response from Guy Delamere 
c.       Update on BT phone box – organise a painting day 
d.      Resignation of Councillor Mike Faraday – The Chair, Cllr. Hilary Jones, Thanked Cllr. Faraday for his commitment to the council and wished him well for the future. 
e.      Vacancy for Glascoed ward, Llanbadoc Community Council – notified John Pearson 18/04 ACTION: Clerk Done Notice 11th- 25th May 
f.        Waste Collections Llanbadoc and Usk Island – Clerk confirmed would continue by MCC 
g.      Replacement bench at Llanbadoc Island – Clerk to contact Zurich Insurance to confirm authorisation for MCC to supply and install, then contact MCC to arrange replacement at a cost of £608 plus Vat email 27/04 from Tim Bradfield. ACTION: Clerk Done Zurich Approval 18/05 and MCC confirmation to install 20/05 both emails.   

10.  Planning   

10.1 MCC Planning Committee Meeting   

12 caravans and 12 camping pitches - Cwm Soar – approved Maes Mawr – approved – delegated   

10.2 Planning Applications None   

10.3 MCC Enforcement Cases Clerk contact Guy Delamere who confirmed based on the current system he was unable to provide a list of ongoing cases for the ward. ACTION: Peter Clarke & Val Smith agreed to provide information   

11.  Finance 
·         Copy of accounts circulated – noted, no queries 
·         Passbook balance - £10,466.38 – Confirmed and signed by HJ 
·         Clerks expenses - £35.20 Proposed by PC, JS Done 
·         Planning Aid Wales mini Conference on 18/04 for Cllr. Peter Clarke to attend - £5.00 Proposed by SW, MR Done 
·         Paint for BT Phone box, X2 Connect - £96.52 (Inc. VAT) Proposed by PC, HJ Done 
·         Tree works at Twyn-y-Cryn - Morris Grounds Maintenance Ltd - £1680.00 (Inc. VAT) – Pending SW authorisation Proposed by PC, JW Authorised by SW and JW on 9/5 email Done 
·         Repairs to Llanbadoc Island exit track 25 x £5 bags of concrete - £148.50 (Inc. VAT) (receipt rec’d from JW) – Proposed by HJ, PC Done 
·         Hedge Cutting Glascoed Lane, Ian Lewis requested November 2015 - £100 plus VAT - deferred no invoice ONGOING   

12.  Any Other Business 
(at the discretion of the chairman)   

13.  Date of next meeting – Wednesday 1st June 2016 at 6.30pm   
The meeting closed at 7.41pm   
Yours faithfully,   
Olivia Beaumont, Clerk
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